VAT on Conferences and Member Meetings
When a U.S. company hosts an event in the Europe and charges attendee fees they legally need to register for VAT in that country, and charge VAT to most of the attendees.
- Good news: the U.S. organizer can most likely claim back most of the VAT from the vendors. Registering and reporting VAT reduces your event costs around 20%
- Each country has their own specific VAT rules.
- If the attendee is a European company they most likely can reclaim their VAT.
- VAT should generally never be a cost to any company only to private people.
If a U.S. company does not comply with EU VAT rules:
None of the VAT paid to European vendors is refundable. Your event will cost significantly more. Potential tax-penalties for violation.
If you are NOT charging fees to attendees:
the VAT incurred from your vendors in some of the European countries can be reclaimed without VAT registration. Please email email@example.com to ask if your event qualifies for a "13 directive claim".
Euro VAT Refund assist companies in the pre-planning phase and then as needed all throughout the event; with VAT registration, processes to efficiently gather the original invoices; and all tax reports are prepared and filed from our Los Angeles office. You can always reach us by phone 310-204-0805 or firstname.lastname@example.org when needed.
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